Hiring a professional conference organizer (PCO) to organize and coordinate the12th East African Petroleum Conference and Exhibition 2027

NATIONAL OPEN COMPETITIVE TENDER N° RCB/003/06/2026

TENDER TITLE: Hiring a professional conference organizer (PCO) to organize and

coordinate the12th East African Petroleum Conference and Exhibition 2027

Rwanda Convention Bureau, on behalf of Rwanda Mining Board wishes to hire an experienced, eligible Professional Conference Organizer (PCO) to carry out the organization and management of the afore-mentioned event, to take place from the 9th to the 11th oof March 2027.

Participation is open on equal conditions to all willing and qualified bidders. More details on the services are provided in the Terms of References.

The tender documents, including the detailed Terms of Reference (ToR), may be obtained upon submission of proof of payment of a non-refundable fee of RWF 10,000. Payment should be made to the Rwanda Convention Bureau (RCB) account No. 0009507728806-72 held at Bank of Kigali (BK). Interested bidders are required to submit proof of payment via email to [email protected], upon which the tender documents will be provided.

Eligible bidders must submit well-printed, properly bound proposals in a sealed envelope that clearly highlights the tender reference number, the title of the tender, and the bidder's name, as well as a soft copy proposal on an external hard drive, to the RCB procurement office by Tuesday, Jun 30th, 2026, at 10:00 AM local time.

Bids will be opened immediately in presence of bidders or their representatives who choose to attend. Late bids will not be accepted.

Done at Kigali, June 12th, 2026

Paul Mugabo

Support Services Director