Hiring a Professional Conference Organizer (PCO)

NATIONAL OPEN COMPETITIVE TENDER N° RCB/001/03/2025

TENDER TITLE: Hiring a Professional Conference Organizer (PCO) to Organize,

coordinate and for service provision of 2025 UCI Road World

Championships event activities

Rwanda Convention Bureau in collaboration with the Ministry of Sport is looking for experienced eligible Professional Conference Organize (PCO) to carry out the organization of the 2025 UCI Road World Championships that will take place in September from 20th to 28th September 2025.

The tender is spitted in 7 lots and the events will take place in the following venues including Lot1/KCC, Lot2/KCC ROUNDABOUT, Lot 3/KCC ROUNDABOUT , Lot4/BK ARENA & PETIT STADE & PARA STADE, Lot5/ROARD COURSE, Lot6/KIMIHURURA FAN ZONE & Lot7/GATHERING AREAS. Participation is open on equal conditions to all willing and qualified bidders. More details on the services are provided in the Terms of References.

A physical meeting with interested bidders to provide them more clarifications on TORs is scheduled for Wednesday, 19^th March at 10AM, in RCB/ RDB building, at the 5^th floor and all bidders interested in the bidding process are compulsory required to attend it in order to be eligible for bids submission.

The tender documents with detailed terms of references may be obtained on any working day in Procurement Office, RCB Headquarter in RDB building, 5^th floor upon presentation of proof of payment of non-refundable fees amounting to Rwf 10,000 payable on RCB account number 0009507728806-72 open in Bank of Kigali (BK).

Only bidders that will attend the physical meeting are eligible for the bids submission and are required to submit well printed, properly bound in a sealed envelope clearly highlighting the tender reference number, the title of tender, and the bidder’s name, as well as its soft copy on an external hard drive, and all to reach RCB procurement office not later than Wednesday, April 2^nd, 2025 at 10:00 AM local time.

Bids will be opened immediately in presence of bidders or their representatives who choose to attend. Late bids will be rejected.

Done at Kigali, March 14^th, 2025

Paul Mugabo

Support Services Director